NewSoftOA Document Management System

NewSoftOA Document Management System

File storage protection covers the cloud, and mobile phone control is SO EASY

The approval of multi-point business trips in different places is not interrupted, and the online approval of mobile actions is not limited to time and distance, and multi-point enterprises, supervisors and business personnel who often travel on business trips can sign in real time without missing connections.

Features

Information security protection of enterprise documents

Set file reading permissions according to authority, and provide a variety of file security mechanisms to record document reading at any time.

Precious files are indeed saved

No longer worry about hard disk bad tracks and network neighbor failures. NewSoftOA file management, cloud storage and management, file security is guaranteed.

Conditional search for files

Find documents in the sea of documents, and you must arrive in seconds! Through tag file tags and full-text search input, you can quickly search and find relevant files.

ISO Management Practices

In response to the electronic use of ISO, NewSoftOA document management system can be combined with electronic sign-off, which makes the sign-off record more complete and the document access more convenient.

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Feature description, default three lines.

Please enter the product features

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Feature description, default three lines.
Feature description, default three lines.

Please enter the product features

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Feature description, default three lines.
Feature description, default three lines.

NewSoftOA file management system

Adopting cloud computing/mobile APP management mode, it can be combined with multi-functional printers to upload files in batches; Full-text search and image file search functions support a variety of file formats, making it easier to find information; Permission control mechanism, watermark, reading time restriction, password opening, printing prohibited, no permission to read the original document, etc., make file access more secure.

How can we help

Protect the security of enterprise documents in multiple ways at the same time

App/Cloud System Check the status of fake numbers and fill in fake orders at any time

Many enterprises and companies have been unable to set reading permissions for important documents and record the history of readers, and there have been cases where important documents of the company have been arbitrarily accessed and leaked but cannot be traced.

NewSoftOA management system provides a variety of document control mechanisms, such as the decentralization mechanism, which can set reading permissions according to responsibilities and departments to reduce the probability of file leakage; Reading record download, you can view the track of document reading and downloading; Dynamic watermarking, protect the original file content, etc.

Ensure that the business number retains valuable and important information

Flexible clock-in/out hours
Smooth setting of two-shift shifts/multi-shifts/shifts

When you use hard disks to store and manage files, you may encounter software damage or bad hard disk tracks, resulting in damage to enterprise-level storage devices and loss of valuable information in the company. The company has accumulated a huge amount of documents, and there is an urgent need to digitize all paper documents.

Import NewSoftOA file management system, and the mountain of documents can be combined with multi-functional computers to quickly convert enterprise paper data to digitization. Enterprise documents and materials are managed and reviewed in the cloud to preserve precious and important information in collaboration with enterprises.

Conditional search, tag file tags, full-text search, and quickly find the required files

Automatically transmit leave requests
Attendance sign-off is not missed

Using hard disks to manage documents, companies produce thousands or tens of thousands of documents every year, and when looking for them, it is like looking for a needle in a haystack, the search efficiency is low, and the reading record cannot be downloaded and tracked.

NewSoftOA file management system can be used for conditional search, such as Tag file tags, to quickly find out, to assist company line numbers, enterprises to convert a large number of paper or document image files into searchable and searchable digital files, enter file keywords, can quickly search and find relevant files, and facilitate enterprises to manage massive files.

Comply with ISO management standards and effectively control the version of corporate documents

Integrate access control and attendance machines
Leave statistics can be completed with one click

Many customers have a headache with document creation and program signoff when they think of importing ISO, and they don’t know where to start.

NewSoftOA document management system, combined with electronic sign-off, complies with ISO management standards, which can greatly improve the efficiency of the document management center. In line with the guidelines and operating specifications of ISO document management, all documents can have a complete full life cycle management, reducing a large amount of labor costs.

NewSoftOA Document Management System Features:

According to the rules and regulations of the organization, the process is set according to the needs

  • It supports various functions such as collusion, meeting, role sign-off, and notification.
  • Each document data tray can be set up with its own readers, authors, and managers, and multi-layer data tray architecture management can be set.
  • If the document is invalidated, you can set the supervisor to approve the document before it is executed.

Mobile document management APP is easy to access on mobile phones in different places

  • According to the needs of the job, open and accessible documents, taking into account the security of use and cross-domain convenience.
  • The latest files on the shelves or file versions are updated, and they can be directly integrated into the mobile document management, so that important information can be transmitted without gaps.
  • Documents can be printed with a company watermark to enhance the security of mobile phone browsing.

Version management, revision notification to ensure the validity of the file

  • Support the version management mechanism to ensure that every time colleagues access the file, it is the latest version, and if the old version needs to be accessed, it can only be checked by the person who has been granted permission.
  • It can be published by the administrator, or it can be actively subscribed by the colleague, set My Favorites, and when the latest version is updated, the version notification will be automatically sent.

Cloud review digital management

  • In the cloud, you can directly read all documents in the document management system online through your browser.
  • It supports more than 300 common files to be automatically transferred to PDF format when uploaded, and viewers cannot download the original files.

Security mechanism management is more secure

  • Provide a variety of file control functions, prohibit storage, right mouse click, download the original file, support watermark, any view file will be controlled, and provide reading records.

Full-text search archives are quickly found

  • For example, all commonly used text files such as Word, Excel, PPT or PDF can be automatically converted when uploaded, and full-text search can be directly carried out, and various search methods such as advanced keywords, classifications, and permissions are supported.

NewSoftOA document management system is widely favored by enterprises from all walks of life, and since its launch, it has grown at a rate of more than 50 companies every year, and more than 1,000 enterprises have adopted and witnessed it.

Benefits

It can be selected according to the needs budget

There are nearly 30 modules such as electronic sign-off, project system, network hard disk, mobile phone version, customer management, etc., and every penny of budget is spent on the knife edge.

It supports two major operating systems and four major browsers

Whether you use a computer, mobile phone or tablet (Windows, iOS, Android), you can sign it out instantly through the Internet and APP. With support for four major browsers (IE, Chrome, Firefox and safari), business executives and employees can make their work easier and faster.

Improve high-quality after-sales service

• Unlimited customer telephone consultation services
• Hold product education and training courses from time to time
• The program is updated with added value every month to optimize the system functions

More OA Information

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